Spotrak Recruit
An ATS built for headhunters and recruitment firms. Candidate pipeline, client mandate management, multi-channel communication and billing reports.
Sara Mansouri · Senior Designer
Shortlisté
Atlas Studio · 4 ans
Score IA · 87Casablanca · Disponible 1 mois
Acme Corp · Lead Designer
Top 5 / 247 CVsFast
Setup
Build
Status
Yes
Multi-mandate
What moves the needle
AI scores CVs and surfaces your top 5 instantly
- 01
Pipeline per mandate
Sourced, qualified, presented, client interview, offer, hired. One mandate, one clear funnel.
- 02
Rich candidate database
CVs, interview notes, salary ranges, languages, mobility. Full-text search and advanced filters.
- 03
Client portal
The client sees the shortlist, gives feedback, validates profiles. No lost emails, no Excel sent around.
- 04
Candidate communication
WhatsApp, email, SMS. Custom templates, individual signatures, full history kept.
- 05
Fee tracking
Percentage, fixed fee, payment on hire. Billing triggered, automatic reminders.
- 06
Performance reporting
Average time-to-fill, conversion rate per stage, active mandates per consultant.
The roles
Who it's built for
Three roles, three distinct benefits
The firm director
Tracks active mandates, placement rate, average time-to-fill and related billing.
The headhunter consultant
Sourcing, shortlist, interviews, client presentations. One pipeline per mandate, no lost file.
The candidate
Gets the offer on WhatsApp, downloads the brief, books the interview without calling reception.
Why Spotrak
Your business, smarter.
Your data stays yours
Export anytime, controlled hosting, no AI training on your customers.
Up to 5x cheaper
One platform replaces your patchwork of 5 to 8 subscriptions.
Support from the product team
You talk to someone who can ship a fix the same day.
Hands-on onboarding
Workflows already wired. You start on a foundation that works.
Frequently asked questions
How does Spotrak Recruit manage a candidate pipeline across several client mandates in parallel?
Each mandate has its own pipeline, with candidates placed at their actual stage of progress. You track all your open assignments in one place, without mixing up a candidate sourced for one client with that of another.
Is LinkedIn sourcing integrated with candidate tracking in Spotrak Recruit?
Yes, LinkedIn sourcing feeds directly into your candidate pipeline, with no manual re-entry. An identified profile joins the relevant mandate and keeps its history of exchanges through to placement.
How does placement-based billing work with Spotrak Recruit?
Billing is tied to the actual placement on a mandate, which aligns your fee with the result delivered to the client. The tracking stays linked to the candidate and the assignment involved. The platform's price is set by quote, based on your volume and your organization.
Is Spotrak Recruit suited to headhunters as well as structured recruitment firms?
The platform covers the work of a solo headhunter as well as that of a firm with several consultants. Managing client mandates, shortlists and the pipeline adapts to the way you work rather than imposing a single process.